Secretary
-
Shall be responsible to inform Executives members of any change in time and/or place of the executive meeting.
-
Shall be required at every business meeting to have the proper minutes and record books and correspondence, which are relative to the business likely to be transacted at any meeting.
-
Shall record all minutes of general and executive meetings in special books kept for that purpose.
-
Shall provide Executive members with minutes of executive and general meetings.
-
Shall be the custodian of all records of the Association.
-
Shall conduct all Association external correspondence as directed by general and executive meetings.
-
Shall sight all correspondence coming into the Association and respond to or act on as necessary.
-
A copy of external correspondence initiated by Executive members should be forwarded to the secretary, who in turn will inform the President.
-
Shall give “Notice of Motion” as required.
-
Shall maintain a record of attendance at all executive meetings.
-
Shall ensure that general meeting minutes are available.
-
General minutes shall not be posted but are to be made available upon request.